Privacy Policy

Pairings Wine Bar is committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible way. This policy outlines how we aim to achieve this and includes the information collected when:

  • you use our website
  • you make a booking for an experience, event or hire our venue via email, phone or in person.
  • you make an enquiry on our website.
  • someone is interested in gaining employment with us.

Definition of Personal Data

Personal Data means any data that relates to an identifiable person who can be directly/indirectly identified from that data. In this case, it means personal data that you give to us via our site.

By providing your personal data, you agree that we can use your personal data in accordance with this policy.

Ensure you understand this policy in its entirety and take your time to read it.

Who are we?

Pairings Wine Bar is an independent wine bar based in York. Our registered address is: 28 Castlegate, York YO1 9RP

How do we collect information from you?

We collect information from you:

  • when you make a reservation, book onto an event or hire our venue/space via email, telephone or in person.
  • when you inform us of any dietary requirements or allergies via email, telephone or in person.
    make an enquiry.
  • when you sign up to our marketing emails.

What type of information is collected from you?

You may be asked to submit personal information about yourself when you make a reservation, book to attend an event, hire our venue/space. We will collect this information, so we can fulfil your booking request.

When you make a booking:

Pairings Wine Bar allows bookings for their experiences and groups of 10 or more, events and to hire out the venue/space one. The information we collect from you may include:

  • title
  • name
  • email address (used for booking confirmation and post-experience/event feedback emails)
  • home or work address
  • billing information taken for deposits, ticketing, or holding credit card information for use in the case of no-shows (where applicable)
  • telephone number
  • company name
  • dietary requests to inform us of any allergies you may have
  • marketing preferences (whether you opt-in or opt-out)

When you visit Pairings Wine Bar

  • marketing responses (where applicable)
  • survey responses
  • current and past reservation details

Location information

If you use our website, we may receive your generic location, for example, city.


You may submit your CV if you’re interested in working for us to This information may include:

  • personal details
  • employment details
  • education
  • salary expectations
  • other relevant details

We will use this information to assess your application. We may also keep it in our records for future reference. Please get in contact if you would no longer like us to hold your records at

How is your information used?

Our use of your personal data will always have a lawful basis, either because it is necessary to complete a reservation/booking because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests.
We require the information outlined in the previous section to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping.
  • Send you service emails (booking confirmation and post-experience feedback).
  • Improve our products and services.
  • Send marketing communications if you have opted in to receive them.
  • We may use the information to customise the website according to your interests.

Who has access to your information?

We will not sell, distribute, or lease your personal information to third parties. Any personal information we request from you will be safeguarded under current legislation.

How and where do we store data?

We will keep your personal data secure and will only use it as described in this privacy policy, and/or for as long as we have your permission to keep it.

Your choices

We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not pass your details to any third parties for marketing purposes. Furthermore, you can change your marketing preferences at any time by contacting us by email at, please ensure the subject heading of the email is marked as “Changing Marketing Preferences”.

You have a right to request a copy of the personal information that Pairings Wine Bar holds about you and have any inaccuracies corrected. Any such requests should be made to this email address:, please ensure the subject heading of the email is marked as “Request a copy of Personal Information”.

You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it. We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. If you have opted in for our marketing materials, then you will continue to receive these. If you wish to opt out then email, please ensure the subject heading of the email is marked as “Request to unsubscribe from Marketing Communications”.


Data security is very important to us, and to protect your data we have taken suitable measures to safeguard and secure data collected through our Site.

Use of ‘cookies’

Like many other websites, we use cookies. We use them to help you personalise your online experience.

A cookie is a text file that is placed on your hard disk by a web page server which allows the website to recognise you when you visit. Cookies only collect data about browsing actions and patterns, and do not identify you as an individual.

We use cookies for the following purposes:

  • Authentication, personalisation and security: cookies help us verify your account and device and determine when you log in, so we can make it easier for you to access the services and provide the appropriate experiences and features. We also use cookies to help prevent fraudulent use of login credentials.
  • Performance and analytics: cookies help us analyse how the services are being accessed and used, and enable us to track the performance of the services. For example, we use cookies to determine if you viewed a page or opened an email. This helps us provide you with information that you find interesting. We also use cookies to provide insights regarding your End Users and your sites’ performance, such as page views, conversion rates, device information, visitor IP addresses, and referral sites.
  • Third Parties: Third Party services may use cookies to help you sign into their services from our services. We also may use third-party cookies, such as Google Analytics, to assist with analysing performance. Any third-party cookie usage is governed by the privacy policy of the third party placing the cookie.
  • Opting Out: You can set your browser to not accept cookies, but this may limit your ability to use the services.

Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

Changes to this statement

Pairings Wine Bar will occasionally update this Privacy Policy to reflect company and customer feedback. Pairings Wine Bar encourages you to periodically review this statement to be informed of how Pairings Wine Bar is protecting your information. This policy was last updated in September 2018.

Contact Information

Pairings Wine Bar welcomes your comments regarding this Privacy Policy. If you believe that Pairings Wine Bar has not adhered to this Privacy Policy, please contact Pairings Wine Bar at We will aim to use commercially reasonable efforts to promptly determine and remedy the problem.

Opening Hours

Mon – Thurs 12 noon – 10pm
Fri – Sat 11am – 10pm
Sun 12 noon – 10pm

Contact us

28 Castlegate
01904 848909
Click here to view our Privacy Policy.